Semesters

Semesters

Use this page to split an academic year into working semesters for day-to-day operations. Many other Education screens rely on this semester context.

Why this screen matters

Operators usually work by semester, not by academic year. For example:

  • subjects are filtered by semester
  • class offerings are built inside a semester
  • the dashboard is reviewed by semester
  • evaluation windows are opened for a semester context

The academic year is the frame. The semester is the working unit.

What appears on the screen

  • Reload
  • Create
  • semester name and current marker
  • academic year relationship
  • timeline
  • quick stats such as subjects, classes, assessments, and results
  • status
  • row actions

Those per-row counts are especially helpful when you want to judge how complete a semester setup already is.

What you enter in the form

  • name
  • academic_year_id
  • status
  • start_date
  • end_date
  • description
  1. Select the correct academic year.
  2. Give the semester a clear name.
  3. define the date range.
  4. Confirm the status.
  5. Save.
  6. Only mark it as current when the team is ready to work in it by default.

Why current semester matters

Many Education screens use the current semester as the default context, including:

  • the dashboard
  • instructor profile
  • subject filtering
  • classes
  • timetables

If the “right” data seems missing, the current semester is often the reason.

How to read the row statistics

  • subjects: how many subjects already belong to that semester
  • classes: how many class offerings exist
  • assessments: how many assessment records already exist
  • results: how many result records already exist

This makes the list useful not only for configuration, but also for readiness checks.

Operational tip

Agree internally when to switch the current semester. Changing it too early can make multiple users believe their data disappeared, when the system is simply showing a different semester context.